1. What is SightEMR?
SightEMR is an application used by authorized clinic employees only. It is designed for:
- Doctors and physicians
- Receptionists and administrative staff
- Nurses and clinical staff
- Other authorized clinic employees
ℹ️ Important: SightEMR is NOT a public application and Access is
restricted to authorized employees only.
2. What Information Do We Collect?
We collect only the following information from employees:
✅ Information We Collect:
- Email address
- Full name
- Employee ID/Username
- Password (encrypted)
- Clinic assignment
- Employee role (doctor, receptionist, nurse, etc.)
3. How Do We Use This Information?
Employee information is used only for:
- Authenticating employee login
- Managing user access and permissions
- Maintaining employee accounts
- Enabling clinic operations and workflows
- Responding to support or technical requests
✓ Commitment: Data is NOT used for marketing, advertising, analytics, or
any other commercial purpose.
4. Data Security
We implement reasonable security measures:
- Passwords are encrypted and never stored in plain text
- Data is transmitted over HTTPS (secure connection)
- Access is restricted to authorized employees with credentials
- Employees are responsible for keeping login credentials secure
- Clinic IT staff maintains access controls and security
5. Data Retention
Retention Schedule:
Active Employee: Data retained while employed
After Employment Termination:
Personal information will be retained only for as long as necessary to fulfill legal,
regulatory, accounting, audit, security, and legitimate business requirements, after which it will be
securely deleted or anonymized.
Access Revocation: Immediate upon employee termination
6. Data Deletion & Account Closure
To request deletion of your employee account or data, follow these steps:
Step 1: Email your request to admin.insight@sightehr.com
Include: Your email address and employee ID
Step 2: Identity Verification
Your identity will be verified (typically 2-3 business days)
Step 3: Account Deletion
Your account and data will be deleted within 7 business days
⚠️ Note: Some data may be retained if required by law, audit requirements, or for dispute
resolution.
7. Who Can Access Your Data?
- Authorized clinic staff with appropriate credentials and job functions
- Clinic IT/admin team (for account management and support)
- NOT shared with third parties, advertisers, or external companies
- NOT sold to any external party
8. Multi-Location Clinic Networks
If your clinic is part of a multi-location network using shared SightEMR infrastructure:
- Authorized staff at other clinic locations may access employee information
- Access is limited to employees with appropriate roles and credentials
- All access is logged and auditable
9. Children's Privacy
This application is for employees only and is NOT intended for, directed
at, or available to children or non-employees.
10. Policy Updates
SightEMR may update this privacy policy. Changes will be communicated via:
- Email to employee email addresses
- In-app notifications
- Company website
Continued use of SightEMR after policy updates constitutes acceptance of the changes.
11. Contact & Support
Organization: VISIONCLINIC INTERNATIONAL SOLUTIONS LLP
📧 Support Email: admin.insight@sightehr.com
🌐 Website: sightehr.com
📬 Mailing Address: Building No.36/2848-a-3 3rd Floor, Shiloh Building
Thattampady Edapally North
Ernakulam - 682024
India (IN)
12. Governing Law & Jurisdiction
This policy is governed by the laws of This Privacy Policy is governed by and construed in
accordance with the laws of India.
Any disputes arising out of or relating to this Privacy Policy or the use of the SightEMR application
shall be subject to the jurisdiction of the courts of India, as applicable..